Legal Administrative Assistant


Tracy R.


Dorchester Court


Maryland, 21403 United States






Administrative Assistant
Sep 1991 – present




  • Mail, fax, or arrange for delivery
    of legal correspondence to clients, witnesses, and court officials.

  • Prepare and process legal
    documents and papers, such as summonses, subpoenas, complaints,
    appeals, motions, and pretrial agreements.

  • Work extensively with MS Word,
    Excel, Outlook and PowerPoint to prepare correspondence, maintain
    database and compile reports.

  • I draft wills and powers of

  • Organizes and maintains the law
    library and publications.

  • Maintains a heavy calendar;
    schedules and make appointments for prospective clients.

  • I provide commendable customer
    service to clients and visitors.

  • Make photocopies of
    correspondence, documents, and other printed materials.

  • Greets more than 25 clients and
    handle 15+ incoming calls a day.

  • Prepares client files with the
    proper documents to prepare for their appointments.

  • Receives and reviews all incoming
    mail and correspondence.

  • Screens visitors and all telephone
    calls, finding out the nature of calls and appointment requests.

  • Schedules meetings and reserves
    conference rooms for administrative boards.

  • Draft reports involving clients
    who are conflicted with scheduled clients.

  • Reviews and files incoming
    instructions and directives in relation with the legal office.

  • Maintains current Naval Academy
    instructions with regard to the administrative Honor and Conduct

  • Facilitates the midshipmen
    resignation process of the Naval Academy

  • Maintenance of records and
    attorney case files by purging and shredding.

  • Maintains the attorney’s
    calendar and arranges appointments with the client.

  • Assists in the daily operations of
    the Naval Legal Service Office.

  • Reviews and edits outgoing
    correspondence for accuracy.

  • Provides information about the
    office to visitors.

  • Prepares a case files for every
    client and enter them in our tracking database (CMTIS)

  • Periodically perform legal
    research using LEXIS/NEXIS.

  • Works independently on a variety
    of assignments with little supervision.

  • Communicates effectively with
    senior officers and staff.




Naval Academy, Division of Engineering and Weapons Annapolis,
Maryland United States




Hours: 40 Aug
1990 – Sep 1991


  • Make copies of correspondence and
    other printed material.

  • Order and dispense supplies.

  • Schedule and confirm appointments
    for clients, customers, or supervisors.

  • Open, read, route, and distribute
    incoming mail and other material and answer routine letters.

  • Operate office equipment such as
    fax machines, copiers, and phone systems, and use computers for
    spreadsheet, word processing, database management, and other

  • Compose, type, and distribute
    meeting notes, routine correspondence, and reports.

  • Greet visitors and callers, handle
    their inquiries, and direct them to the appropriate persons
    according to their needs.

  • Answer telephones and give
    information to callers, take messages, or transfer calls to
    appropriate individuals.




Naval Academy, Office of the Staff Judge Advocate Annapolis, Maryland
United States


Secretary Sep
1987 – Aug 1990


Hours:  40


  • Deliver messages and run errands.

  • Compile, copy, sort, and file
    records of office activities, business transactions, and other

  • Answer telephones, direct calls,
    and take messages.

  • Type, format, proofread, and edit
    correspondence and other documents, from notes or dictating
    machines, using computers or typewriters.

  • Operate office machines, such as
    photocopiers and scanners, facsimile machines, voice mail systems,
    and personal computers.

  • Open, sort, and route incoming
    mail, answer correspondence, and prepare outgoing mail.t

  • Assisted in the U.S. Magistrate
    Court by checking in clients on the court docket. 

  • Assembled Magistrate case files
    for clients with mandatory appearances.






  • Desktop
    computers — Desktop computers

  • Electronic
    mail software — Microsoft Outlook

  • Presentation
    software — Microsoft PowerPoint

  • Scanners —
    Image scanners; Scanners

  • Word
    processing software — WordPerfect software; Legal MacPac software;
    Legal document software; LexisNexis CheckCite; Microsoft Word; Word
    processing software

  • Defense
    Travel Systems (DTS)





Douglass College
Edgewater, Maryland United States


Bachelor of
Arts, Business Administration, June 2010


Credentials and


  • Public Notary
    for the State of Maryland, Commission expires December 1, 2013

  • Member,
    National Notary Association


Awards and


U.S. Navy
Meritorious Unit Commendation Award and pin (20 years) and Civilian
of the Quarter, Naval Legal  Service Office, North Central

  • Sojourner
    Douglass College Bachelor of Arts Magna Cum Laude, Cumulative GPA:

  • Recognition
    and commendation for outstanding performance while assisting on a
    high profile case with many accomplished, 1999

Clearance:  SECRET

  • ID#: 71021
  • Location: Annapolis, MD , 21403

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