Project Controls Specialist

Requisition Number 16-0873
Post Date 11/15/2016
Title Project Controls Specialist
City Various USA
Country United States
Description
Great opportunity for long-term employment based in designated metro area with likelihood of short-term (3-10 weeks) assignments in varying domestic U.S. locations during busy seasons (Spring and Fall).
Under the direction of the Project Control Specialist Lead, maintain familiarity with, track, and account for all project controllership related tasks to include, but not limited to; contract terms and adherence, client project related policies and procedures,
customer and client signatures on time cards, additional work authorizations and required documentation, detailed and summarized project cost, man-hour accounting, and schedule update data collection all for the purposes of accurate data entry, analysis and
reporting during project execution. Additionally, the Project Control Specialist will assist in the development of project cost estimates, schedules, accounting processes, records oversight processes, and materials management. When on site, and under the direction
of the Project Control Manager, assist in project support duties to include the coordination of shipments, tool accountability, mobilization and personnel in-processing, purchase and consumable item control, and act as liaison with the customer. The Project
Control Specialist may be expected to perform these duties, with the exception of on site duties, from a remote location or for multiple projects at once.
PRIMARY FUNCTIONS:
Planning
Maintain a working knowledge of specific project contractual terms to ensure proper and complete revenue and margin recognition and collection to include extra work and warranty billing.
Review and retain copies of the applicable Job Cost Estimate (JCE), JAS, and purchase order documentation.
Review the target schedule (as sold).
Obtain and enter craft and supervision employee classifications and rates in the current tracking system based on labor affiliate input in preparation for timesheet entry.
Execution
Use client sourcing to request the purchase of material, supplies, rentals, and services as authorized by client policies and procedures.
Collect and enter cost and progress data related to RFM, ERP, invoice, timesheet, etc. into the current tracking tool.
Update schedule progress weekly or as requested via data entry.
Review and report Estimate at Completion (EAC) for unfinished project tasks to project site manager and Project Control Manager (PCM).
Prepare the Project Progress Report (PPR), value, and man-hour reports as requested.
Provide timely and accurate data to management as requested.
Maintain organized hard copy files of transactions as an audit trail.
Use the client ERP system to generate job cost reports.
Create timesheets and account for all time charged to the project activities.
Review timesheets for accuracy and obtain approval as required.
Prepare invoices to customer and client as requested.
Reconcile daily timesheets to weekly timesheet totals.
Reconcile timesheets to labor affiliate invoices.
Reconcile subcontractor invoice expenses to the tracking system.
Coordinate mobilization logistics at the direction of the PCM.
Coordinate shipments as necessary.
Procure and control consumables as requested.
Closeout
Assist the PCM with closeout activities.
Work in the client APE Services system to identify and correct discrepancies in vendor invoices for payment.
Complete final closeout on projects after demobilization as directed.
Conduct 3-way match for Purchase Orders, Receipts, and Invoices as applicable.
Reconcile tracking tools to client designated ledger system.
Generate final reports.
Generate final PPR.
Document collected lessons learned.
Generate final (as executed) schedule.
Make copy of all electronic files for Project Control COE as requested.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Excellent customer service and communication skills.
Possess good organizational ability.
Familiarity with office formats and procedures, including Microsoft Office Suite (Word, Excel) and Internet.
Two to Five Years of experience in project cost tracking, developing project budget, providing billing process, customer invoicing and financial forecasting for large projects.
Working knowledge of accounts receivable, accounts payable processes as well as cash flow analysis.
Solid understanding of contract management principles including: contract pricing, terms and conditions.
Experience utilizing enterprise cost tracking, project control systems, reporting tools, billing and financial systems.
Experience in producing project cost forecast and cash flow analysis.
Good understanding of cost tracking, billing systems and project controls.
Background in Finance or Accounting.
Field assignments will be primarily domestic U.S. locations at industrial sites (power plants).
Expenses reimbursed and PerDiem provided when on field assignment away from base location.
Potential for overtime during outages some projects have you work 6 -7 days a week during the outage.
Training includes approximately 3 weeks classroom followed by on-the-job training with an experienced employee.
We are an equal employment opportunity employer. EEO/AA: Females/Minorities/Disabled/Vets. For more information regarding affirmative action and equal employment opportunity go to http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
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+ Granite Services is an Equal Opportunity Employer, including disabled and vets.
+ For more information regarding affirmative action and equal employment opportunity click here at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf . 47e132ed00d9498babec0be040378489

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