Office Administrator

Company Name:
Smartlink
The Office Administrator is responsible for administrative office functions, database management, Human Resource assistance, and coordinating travel. This individual is very organized and should be able to multi-task while maintaining quality.
Primary Responsibilities:
Control incoming and outgoing mail.
Maintain efficient and effective office operation.
Monitor access to the building; provide appropriate employees with key fobs.
Integrate new employees via New Hire Orientation. This includes preparing their desk, tours and introductions, server review, and general training.
Help Human Resource Coordinator to execute termination procedures, such as obtaining laptops or other company property.
Prepare Purchase Order Quotations in SAP for Subcontractors and/or Indirect Costs, such as office supplies.
Facilitating the verification of goods and services received and processing associated goods receipts.
Maintain the office checkbook.
Serves as the single point of contact for Accounts Payable, IT, and Shipping & Receiving.
Process employee reimbursements via Concur Expense Report System.
Coordinate travel arrangements for employees within a market or region in Concur via World Travel system.
Other duties may be assigned.
Education and Experience:
Bachelor's or Associate's Degree is required. Experience in telecom industry is desired.
Job Requirements:
Experience in SAP software.
Concur Expense Report System experience is preferred.
Advanced computer skills with Excel, Access, Outlook etc.
Attention to detail and accuracy.
Interpersonal skills.
Strong communication skills - excellent verbal and written English communication skills.
Organizational skills - ability to handle multiple priorities at the same time.
Critical thinker - ability to initiate and carry out change.
Proficient in working with high volume of data.
The ability to maintain confidentiality is essential.
Comfortable in self-directed environment.

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