Senior IT Specialist SharePoint/Program Manager

Judicial Information Systems (JIS) Senior IT Specialist - SharePoint/Program Manager
Immediate response required.
1. Background
In support of the Maryland judicial system, the Administrative Office of the Courts (AOC) oversees and implements court policies established by the Chief Judge, the Court of Appeals, and the General Assembly. A division within the AOC is the Judicial Information Systems (JIS) Division. Located in Annapolis, MD, JIS is comprised of six units including application development and support, hardware installation and maintenance, operation of the Data Center computer systems, and support of online case management and business applications at the District and Circuit Courts across the state
The AOC is soliciting proposals to procure the services of one senior level IT Specialist with extensive SharePoint and project management experience to assist with strategies and development efforts related to enterprise systems communication, collaboration and modernization and governance.
2. Objectives
The AOC has undertaken a number of strategic initiatives that involve the leadership and / or participation of JIS to apply technology to increase the effectiveness of communication and access to court services and data. SharePoint will be a primary vehicle to deliver more effective means of communication and both inter- and intra-departmental collaboration and workflow. Additional enterprise tools may also be applied, as needed, to support these strategic initiatives.
Under the direction of the Assistant Administrator, JIS, and JIS senior management as needed, this position will focus on developing effective technology solutions and guiding the implementation of same across the various committees, workgroups, divisions, and organizations within both the AOC and the Judiciary at large. It is in this dual role that both expert knowledge of SharePoint and extensive project management experience is required.
3. Expertise Requirements
The candidate requires demonstrated experience in:
Advanced technical SharePoint skills and experience covering all areas noted in section 4, contractor resource's responsibilities
Project Management Professional (PMP) certification preferred
Minimum 5 years of total IT experience
Minimum 3 years large project experience, including project management
Experience with systems development methodologies and project management practices
Experience with the identification and documentation of business and technical systems requirements
Ability to review project activities to assess adequacy of management practices and risk mitigation efforts
Excellent problem solving and collaboration skills
Excellent communication and documentation skills
Planning and management reporting experience
Ability to work effectively within a diverse IT organization
Mentoring skills highly desired
4. Contractor Resource (CR)'s Responsibilities
4.1. SharePoint
SharePoint represents a new application development platform. As such, all appropriate environment and management structures and processes are required. JIS is establishing the infrastructure and frameworks for the effective use of SharePoint across the enterprise. The model being followed includes a central support function within JIS and distribution of appropriate administrative functions to 'user' communities. The CR will be responsible for the ongoing development of effective strategies for the development, implementation, ongoing use, and support of SharePoint and associated site administration. This will involve the definition and ongoing migration of centralized vs. distributed roles, oversight and governance of SharePoint activity across the enterprise, and training / support.
The CR will be responsible for establishing and orchestrating an ongoing SharePoint governance structure to ensure consistency of use and manage the effective application of development resources and efforts in accordance with approved scope and priorities. This area of responsibility also includes the integration of SharePoint activities into enterprise processes for change management, problem management, incident management, and service management.
The CR will also be responsible for the analysis, research, recommendation, implementation, integration, and support for SharePoint functional modules / web parts as needs dictate as well as any other related duties or activities common to the use of SharePoint or determined to be required by JIS senior management.
4.2. Cross functional projects
In addition to SharePoint, JIS is undertaking major application replacement projects and other modernization efforts. Each of these projects involve cross functional coordination. Together they require strategy development and planning to coordinate the intersections within and between projects. Under the direction of the JIS PMO, the CR may be assigned responsibilities in support of these initiatives.
Tasks could include:
Providing senior level project management and strategic planning support for this and related projects as assigned.
Researching and analyzing new products and software tools.
Creating and updating project plans and schedules.
Analyzing and assessing impacts of new project tasks against the project plan
Coordinating project activities with both internal JIS and external parties as needed.
Assisting with strategy and design of deliverables as needed.
Scheduling and facilitating planning and status meetings
Creating and delivering project presentations to senior and executive Judiciary management as needed.
Representing JIS and the PMO in inter-agency forums and planning meetings as needed.
Analyzing existing project management environment against JIS goals and objectives.
Evaluating current environment against best practices to establish a minimum set of project management standards and project deliverables.
Developing proposed processes and reporting mechanisms as needed in the areas of Project, Risk, and Change Management.
Working with technical staff to implement tools and develop adoption / rollout plans.
Providing analysis of project and system interdependencies.
Representing the PMO, as needed, in project meetings to gather status, scope, cost, and risk management data for portfolio tracking and reporting.
Providing coordination support between concurrent development projects / activities
4.3. Investment Management Processes
The CR is responsible for the processes and orchestration of activities related to resource planning, project prioritization and approval, cost tracking, and the recording of resultant assets.
Tasks could include:
Assisting in the further refinement and implementation of proposed processes for resource planning and investment / portfolio management.
Evaluating existing project request and tracking tools and document recommendations for more effective use of existing tools or acquisition / use of more appropriate tools.
Documenting the proposed process to capture, track, and report on system development activities that qualify for capitalization.
Documenting associated existing and proposed process flows, business rules, issues, and concerns.
Tracking resolution of outstanding issues.
Working with technical leads and developers to refine the requirements and understand the technical requirements and limitations automating the approved process.
5. Reporting
CR will report activity on a weekly basis to communicate progress made on the programs/projects on which they are working.
6. Place of Performance
All work shall be performed at the Maryland Judiciary's JIS Department located at 2661 Riva Road, Suite 900, Annapolis, Maryland 21401, unless otherwise authorized.
7. Hours of Work
Hours of work are the normal operational hours of 8:00am to 4:30pm (EST), with the flexibility to extend the coverage hours to meet deadlines. The JIS Project Manager or Department/Senior Manager must approve work prior to or after normal operation hours, not to exceed 2,100 hours per year.

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