Coordinator, Class Giving Program

General Description:
This position is primarily responsible for assisting the Associate Director of Class Legacy Gift Programs in the organization, implementation and successful execution of a comprehensive Class Giving program. The focus of the class fundraising program is to solicit both restricted and unrestricted support from alumni, alumni classes and individuals, and to initiate and facilitate special and major gifts (within the context of the Class Giving Program) in support of identified Naval Academy strategic initiatives. The Coordinator will be required to work closely with a designated group of alumni class leadership and fundraising volunteers to ensure the smooth coordination, execution and stewardship of the class giving program.
The position reports directly to the Associate Director of Class Legacy Gift Programs. The Coordinator, Class Giving will also work closely with the Senior Director of Annual Giving, the Associate Director of President's Circle, as well as Major Gift Officers, and Alumni Association personnel, as warranted.
Major Duties and Responsibilities:
Provide dedicated support for the Associate Director of Class Legacy Gift Programs working on the fundraising projects leading up to the 10th, 20th, 30th, 40th, and 50th Naval Academy alumni class reunions, including class volunteer and project coordination, correspondence preparation, both project and prospect tracking and management, document management, and meeting scheduling.
Communicate regularly with volunteers - provide them with current prospect information and report on progress toward goals.
Coordinate the leadership phase of the reunion programs, including prospect screening and personal solicitation by Major Gift Officers and volunteers.
Coordinate class-specific phone/mail solicitations with an outside vendor.
Monitor the progress of Major Gift Officers and volunteers throughout the year, providing ongoing support and training as needed.
Assist in the preparation of all Class Legacy Gift Memorandum of Understanding and Gift Agreements.
Prepare required and requested class project fundraising reports. Assist alumni class leadership (presidents/fundraisers) by developing and explaining class fundraising reports.
Maintain regular and open communications with class presidents, class fundraisers and donors and maintain an excellent working relationship with fellow Alumni Association/Foundation staff, USNA faculty and staff, and USNA alumni and friends.
Assist donors in executing outright gifts and pledges for Association and Foundation funds.
Manage phone contact with donors who announce impending donations.
When appropriate share stock transfer information with the donor and alert Treasury staff of the impending stock transfer.
Prepare gift acknowledgement letters as appropriate or assigned.
Assist in comprehensive class and individual donor stewardship.
Organize class fundraising meetings and coordinate attendees as assigned.
Manage the export of appropriate data to the vendor-hosted volunteer management system and act as the Foundation's principle point of contact with the vendor.
Assist in the execution of the First Gift program and the Young Alumni Communications program as directed.
Other duties as assigned.
Minimum Qualifications:
Associate's degree or equivalent in work experience.
Two years of fundraising or related experience.
Working knowledge of Microsoft Office: Microsoft Word mail merges; Microsoft Excel data sorting and manipulation; Microsoft PowerPoint brief preparation and formal presentations.
Efficient and accurate (quickly adaptable) in the use of the Raiser's Edge database, including Reports, Query, Export and Constituent Management. Able to enter relevant fundraising project and prospect data, and understand and assimilate details within the RE database program.
Excellent verbal and written communication skills (letters, email and telephone communications).
Ability to work well with colleagues and volunteers, including alumni class leadership, donors, prospects and volunteers.
Ability to handle multiple projects and priorities simultaneously.
Customer service oriented.
A sincere and enthusiastic belief in the mission of the U.S. Naval Academy.
Preferred Qualifications:
BA or BS degree.
Working understanding of budgetary principles and guidelines.
Volunteer management experience.
Comprehensive campaign experience.
Please apply through this system. We will begin to review applications immediately and continue work until the position is filled.
Due to the volume of calls, no phone calls, please.

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