Executive Assistant

Company Name:
Smartlink
The Executive Administrative Assistant provides clerical support to top-level company executives, such as the Chief Operating Officer and Chief Executive Officer.

FLSA Classification:

? Exempt ? Non Exempt

Primary Responsibilities:

Schedule and organize complex activities such as meetings, travel, and company activities.
Organize and prioritize large volumes of information and calls.
Answer phone calls for assigned executive(s). Takes messages or field/answer all routine and non-routine questions.
Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
Create and develop visual presentations.
Open mail and determine level of priority.
Assist the assigned executive(s) in the management of his or her schedule.
Handle confidential and non-routine information.
Work independently as a project manager for special projects, at the request of the President, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide events.


Job Requirements:

Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint).
Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Education and Experience:
High School diploma or GED
Three or more years of administrative assistant experience; or equivalent combination of training, education, and experience.

Travel Requirements:
Minimal to no travel is expected with this position. Local travel could be prompted by a requested errand or support at off-site meeting.

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